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Rules for the provision

Readers Club to Digital Library of the Hemus 2015 National Library Association

RULES FOR THE PROVISION OF SERVICES TO READERS AND USERS

Introduction

We live in a time of transformation of the librarian’s profession. A librarian has always been and always will be a person who manages to combine his/her interdisciplinary sense of knowledge with skills for standardizing and classifying the enormous variety of information. Today the challenge facing librarians is even bigger, because they are required to develop optimal structural thinking which is characteristic of people with abstract thinking.
Libraries can no longer exist without system librarians, system administrators, network specialists, database specialists, web designers, etc., who until recently had nothing to do with this profession. What is more, these institutions, which are traditional in their nature, nowadays develop in integration with some of the most dynamic technologies – information technologies. That is why practice calls for the transformation not only of the basic library science education in universities, but also for the continuing improvement of professional skills in the libraries themselves.
Constantly improving versions of library information systems, changes in cataloguing formats and related rules require an internal dynamics and an aspiration for self-improvement in the librarian. Information users expect more and more knowledge, flexibility and sympathy for their needs of libraries.
1. These are the rules which regulate the relationship between readers and users on the one hand and the digital club readers to library of the Hemus 2015 National Library Association.
2. The establishment, functions and management of the library of the Hemus 2015 NLA are governed by the Public Libraries Act. It is a public library, based on the principles of accessibility and efficiency of library information services for the population.
3. The library is not an independent legal entity, but operates as a part of the national library pursuant to the National Library Act.
4. The national library performs the following functions and activities:
– it collects, stores, organizes and provides a digitalized library fund;
– it performs library information services;
– it participates in automated library networks;
– it contributes to increasing the level of education, continuing education, information, quality of life, social integration and expanding the electronic access to information;
– it exchanges library documents and bibliographic records with libraries in the country and abroad;
– it participates in the construction of domestic and international information networks and projects;
– it carries out theoretical and applied research and implementation activity and contributes to the continuing education of librarians, students, etc.
5. The national library is managed by a head librarian with higher education and the educational and qualification degree of Master or Bachelor in “Public Communications and Information Sciences” and one year of professional experience in a library. The head librarian is appointed by the community center board of trustees pursuant to the Labor Code.
6. The library services its customers with library documents and provides other types of library services. The types of services are defined by a decision of the community center board of trustees on the conditions for and prices of subscription, basic and specialized services, provided by the library.
7. National library Hemus 2015 associate club members are entitled to use the library free of charge.
8. The library is completely digitalized. It accumulates information and organizes, presents and displays it in such a way as to enable the reader to access it as quickly and easily as possible through the Internet. The library maintains an integrated electronic library system, adapted to the specific needs of the contemporary library network. A defining feature of this type of libraries is the metadata by means of which the information stored in the library is organized. Digital metadata (bibliographic, authorized records, use of markup languages such as SGML and XML) allow for a wide range of possibilities to search not only the electronic catalog, but also the texts themselves.
9. Every citizen has the right to use the services of the library club – in order to do that he/she has to register as a club member. During the registration process, in return for payment of a subscription fee, the customer receives a reader ID card which contains a username and a personal code (password) for access to the electronic platform of the library club.  Registration is renewed every calendar year. Reader ID cards have a period of validity of one year. Citizens with overdue library materials in their possession may not be registered as readers.
10. In the process of reader registration, adults are registered by presenting an identity document. Children and adolescents from 6 to 13 years of age are registered with the identity document of a parent or guardian.
The reader ID card is personal and may not be provided to other individuals.
11. At the time of registration readers are informed of the types of services they can obtain from the library, of the conditions for their provision and of the obligations and responsibilities they assume towards the library pursuant to the provisions of the applicable legislation and these rules.
12. The conclusion of the contract between the reader/user on the one hand and the library on the other hand is certified with a reader ID card. Readers’/users’ personal data are only used for official purposes and are protected pursuant to the Personal Data Protection Act.
13. The easy, quick and unlimited access of readers to the digitalized images of the objects in the library fund is provided through the website of the library by means of specialized software. To gain access:
– Visit the library’s website: http://hemuslibrary.com

– Type your username and password in the boxes in the upper right-hand corner of the screen.
– Search the catalog for your desired titles and open the file of the chosen electronic object.
14. The works on this website are for reading only. None of the texts with active copyright may be used for commercial purposes. Individual electronic library documents and their content are equipped with file and software protection against downloading, transferring, copying, printing, scanning and other actions, violating copyright and neighboring rights.
15. Free use of works is only permissible in the cases defined in the law, provided that the normal use of the work is not prevented and the legal interests of the copyright holder are not violated:
– Pursuant to Article 24, Paragraph 1, Item 9 of the Copyright and Neighboring Rights Act, it is permissible to reproduce works, already published by public libraries, schools and other educational institutions, museums and archive centers, for study purposes or for the purpose of saving a copy of the work, without the consent of the copyright holder and without fee payment, if this is not intended for commercial purposes;

– Pursuant to Article 22a, Paragraph 2 of the Copyright and Neighboring Rights Act, when works or copies of containing media are rented out, their authors are entitled to receive a fee, payable by the person who rents them out. Pursuant to Article 4, Paragraph 2 of the same Act is not applied when copyrighted materials are rented out by governmental or municipal cultural organizations, operating as libraries, or by school, university and national libraries.
– Pursuant to the provisions of section VII (Official Gazette, issue No. 14 of 2015), works published in the form of books, specialized publications, magazines, newspapers and other written works which form part of the funds of public libraries, are regarded as orphan works, if none of the copyright holders has been identified or in those cases when one or more of them have been identified, none of them can be localized, although an appropriate search has been carried out and documented.
– Public libraries may use an orphan work or recording, kept in their funds, without the consent of the copyright holder or a neighboring right holder and without fee payment.
16. It is permissible for a library document from the IP space of the library to be used simultaneously by more than one user, depending on the characteristics of the digital copy, hardware, software and Internet connections. The library strives to achieve a use of the sources which is unlimited in terms of time, place and number of readers, and at the same time decrease the risk of abuse of library documents.
17. Users can avail themselves of the information resources of the library: catalogs, index card cabinets and a bibliographic fund. Readers/users are entitled to receive electronic reports and information about publications on a given topic, bibliographic data about a specific title, information about particular events or persons, instructions on how to use the library catalogs, index card cabinets and bibliographies to find publications on topics they are interested in and other services, for which there is a price in the pricelist for the library services. Readers/users are entitled to participate in initiatives organized by the library.
18. The separate website kept by the library, apart from access to the electronic catalog and other information services, also provides information about the history, structure and staff of the library and about current events held in it. A mailing list by means of which readers are informed of what is new in the library is maintained. The librarians’ daily work also includes direct interaction with information users.
19. According to these rules, “library documents/objects” include: books, periodic publications, graphic, cartographic and music publications; certificates of authorship; patents; standards; business literature; official publications; unpublished materials; gramophone records; magnetic tapes and cassettes; videotapes and cassettes; photographs; copies; microphotographs; filmstrips and projection slides; films; manuscripts, archive materials; games, discs and compact discs, etc., acquired by the library by means of sale, exchange or donation.

These rules were adopted on 10th November 2015 by the board of trustees of the Hemus 2015 National Library Association.